FREEBuilt for events & production
Event project management from first call to wrap-up.
Keep vendors, venues, speakers and day-of tasks on one shared board, with a clear owner for every detail and a next step nobody has to guess.
Free for 1 to 5 people No credit card
brightevents.organizer.biz/projects/summit
Annual Summit
All workMy tasksNeeds action
Booking 1
EVT-31
AV vendor contract
VendorsSK
Confirming 2
EVT-27
Speaker travel
Next: Dana books hotels
SpeakersMR
EVT-29
Catering headcount
VenueDA
Ready 1
EVT-22
Venue walkthrough
VenueJL
Sound familiar?
Why event teams outgrow spreadsheets and chat threads
Details scattered across inboxes
Vendor quotes, speaker bios and floor plans live in a dozen threads.
Day-of surprises
A task nobody owned turns into a scramble an hour before doors open.
Handoffs between teams
Marketing, logistics and production each track their piece differently.
EVT-27
AV vendor contract
- DPDan created the card and assigned itSet the due date and checklist
- MRDid their part and passed the batonChecklist complete · note attached
- DADana holds it nowNext action: books hotels
- SKSam is up after thatFinal step before done
How Organizer Buddy helps
One board for everyone working the event
Organizer Buddy turns your run-of-show into cards with owners, due dates and dependencies, so every detail has someone holding it.
- Vendors and venues as cardsQuotes, contracts and contacts attached to each card.
- DependenciesSignage printing waits for the final sponsor list.
- Day-of checklistsEvery run-of-show task has an owner and a time.
- Client visibilityShare progress with the client hosting the event (Pro).
Example boards
Boards event teams run in Organizer Buddy
Every board starts with the columns you choose. Here are six setups to borrow.
Run of show
Every segment of the day with an owner and timing.
Draft›Confirmed›Rehearsed›Live
Vendor bookings
Track quotes, contracts and deposits for every vendor.
Quote›Negotiating›Contracted›Paid
Venue checklists
Walkthroughs, floor plans, AV and accessibility.
To check›Confirmed›Ready
Speaker wrangling
Bios, headshots, travel and slides for each speaker.
Invited›Confirmed›Materials in›Ready
Day-of tasks
Setup, registration and teardown with clear owners.
Setup›Doors open›During›Teardown
Post-event wrap-up
Thank-yous, invoices, survey and lessons learned.
To do›In progress›Done
Get started
Set up your first board in three steps
1
Create your free workspace
Pick a name and your team gets its own yourteam.organizer.biz address and private database. No credit card needed.
2
Add a run of show board
Create a project and add columns like Draft, Confirmed, Rehearsed and Live. Then add a card for each piece of work, with an owner and a due date.
3
Pass the baton
Invite your planners, vendors or volunteers. Give every run-of-show item an owner, and pass the baton as each piece is confirmed.
Features event teams love
The right tools, none of the bloat
FREE
Checklists
The full run of show on a card.
FREE
Dependencies
Tasks wait for what they depend on.
PRO
Project templates
Reuse your event playbook every year.
PRO
File attachments
Contracts, floor plans and slides on the card.
See everything on the features overview and compare plans on our pricing.
Questions
Event teams FAQ
Does Organizer Buddy sell tickets or handle registration?
No. It's for planning and running the work behind the event. Keep ticketing and registration in your event platform.
Can we reuse our plan for the next event?
Yes. On Pro, project templates let you start every event from the same proven board.
Can the client hosting the event follow along?
On Pro, you can invite them as a read-only guest to that event's project.
Can vendors or volunteers join?
Anyone you invite can join as a member. The Free plan covers up to 5 people, and Pro has no limit.
Keep exploring
More ways teams use Organizer Buddy
Give your team (or yourself) a buddy.
Free for 1 to 5 people, no credit card. Set up your workspace in about a minute.